Web Conferencing Services – Step by Step Guide

Web conferencing is considered one of the most amazing tools by almost everyone who has used it. But it remains a mystery to many, who have not yet used online conferencing services. There are some people who have used web conferencing services numerous times but still have some problem during online conferencing. This article will provide a step-by-step preparation guide for web conferencing for first-time users and will also solve the problem for people who, despite using the tool several times, still experience difficulties.

1) Proper planning for a better web conference

When you have thought about organizing a web conference, it means that you definitely have something in mind that you would like to discuss or show others. Make a list of the people or staff you want to be a part of your web conference. Create a written document and circulate the message.

2) Adjust the webcam

Test your webcam in advance so you don’t spend time adjusting your camera during the crucial moment, this really looks very unprofessional. Adjust the camera so that it is right in the center of the screen and there will still be 10% free space. Everything you need during the meeting should be in front of you so you don’t have to move from the table. Your movement will only show a blurred image, which can distract or irritate others.

3) Check microphones, speakers and headphones

Close doors and turn off televisions and radios to avoid unwanted background noise. Use microphones or headphones with thin earphones that look sober and do not cover your face. Test your speakers to make sure they are loud enough for you to hear. I will discourage the use of external speakers because that will create feedback. The microphone will also pick up sound from external speakers and distract other participants, including you.

4) Dress up to enhance web conferencing services

Even if you’re in a conference over the Internet, that doesn’t mean you can use anything. Avoid wearing your bathrobe or other casual clothing. Get your professional look. Dress as you would for a meeting away from home or in an office.

5) Best Web Conferencing: Lighting

You have already planned where you are going to sit. Considering the time of day your online conference schedule will take place, arrange your lighting setup. Or you can make your seating arrangement according to the lighting system in the respective room. Considering the fact that the lights from behind will make you appear darker on the screen to other participants and the light in front of you will illuminate your face and the area around you, decide how you will sit.

6) Good internet connection

Before you think about hosting a web conferencing program, find out the bandwidth and support factors for uninterrupted online conferencing services.

7) Test the software before using the web conference

Before you finally use the software on the day of the conference, try it out with small calls. Learn more about the specific software and the various features available.

These little tips are sure to make your web conferencing program a huge success.